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A
PRACTICAL METHODOLOGY FOR DOCUMENTATION |
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The
methodology we present here is based on the work of several authors and
has been tried by different projects and institutions, who thus contributed
to its development. The starting point is the selection of a project carried
out by a team or group of persons, followed by three stages: setting the
boundaries of the project to be documented, describing the experiences and
achievements, and the critical analysis. The idea is to organise the information
and the opinions of those involved in the project through a set of charts,
which are continuously improved on, adding the contributions of those interested.
To have an “organised” set of information makes it easy to determine
if it is complete or not. It also facilitates the analysis, an essential
step towards the identification of key learning points.
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FIRST
THINGS FIRST |
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Having
decided to start a documentation process, it is necessary to clarify some
of the details involved. Who will participate in the process? Who will coordinate
it? This is all considered here.
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SETTING
THE BOUNDARIES |
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The
idea is to select the project we are interested in documenting and then
specify the main items that must be taken into account, and those that can
be set aside. |
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DESCRIBING OUR EXPERIENCE |
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In
the second stage we focus on and describe the project being docu-mented,
identifying the activities and achievements during the period of time chosen.
At this stage we will describe everything that was done and achieved, including
unexpected results, difficulties faced, and results or targets that were
not reached. |
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THE
ANALYSIS |
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To enable us to learn from the project as a whole, and make the step from
a pure description to a documentation process, we move onto the most important
stage: the analysis. This is when the synthesis and critical over-view of
the project is done, assessing the practices involved, and looking at which
objectives were achieved. |
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WRITING
UP THE DOCUMENT |
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In
this last stage, the aim is to present the results of the documentation
process in an easily accessible manner which can reach those who may benefit
from it directly. The usual objective is to publish a document of some format
and in this way present and share the generated knowledge. |
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